Position Description

The Personal Assistant will report directly to the Country Director. This position will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, research and technical organizational tasks. The PA should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Duties and Responsibilities

• Preparing, reports, memos, invoices letters, and other documents.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming documents, emails, and other correspondence.
• Provide general administrative support.
• Other duties as assigned.

Qualifications

Education: Degree in the Sciences, Business Administration or any related field

Experience, Knowledge, and Skills

Experience:

Minimum of 3 years relevant experience

Skills:

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Language:

Fluency in English (speaking, reading, and writing).

How to apply

Application Instructions

• Qualified and interested applicants should submit a single Microsoft Word-formatted or PDF document consisting of a cover letter, CV, citizenship information, and salary expectations.
• Please identify the location and position for which you are applying in the subject line.
• Please note that MGIC will not sponsor work permits for this position. Applicants must be eligible to work in the location designated in the job posting.
• Only applicants meeting minimum qualifications will be considered or contacted.
• Applications will be considered as received.
• No phone calls, please.

The Maryland Global Initiatives Corporation is a nonprofit affiliate of the University of Maryland, Baltimore established by UMB to carry out UMB’s programs to strengthen health systems and improve the human condition in the areas where UMB operates through MGIC. MGIC has UMB-approved affiliates, field offices, and program offices (collectively known as “country offices”) throughout sub-Saharan Africa. MGIC activities are funded generally by U.S. government entities through cooperative agreements with UMB.

HOW To APPLY
Apply Here
Closing date 31 Jan 2021